View the printable and official published version of these board minutes.
Board Members Present: Jeff Ryder, Chair; Clyde Horn, Secretary; Rick Lowen, Treasurer; Luther Greulich; Giny Landgreen
BMC: Diane Sollinger
Present: Jeanne-Marie Moore; Jean Kern; Dan Solitz; John Rose; Esther Konop; Rex Hoffman; Paula Rogers; Ofer Raban; David Igl
Jeanne-Marie is in favor of paying off the Insurance loan [balance due on unexpectedly high premiums] to save the interest that we are paying on the loan.
Minutes were not to hand for approval. Dianne will send the version she got via email, that everyone else got. More notice will be given that the copy sent to BOD is for their approval, just to remind them.
The committee recommended the proposal from P.G. Long to replace the carpets in the office and residential floors #2-13 at approximate cost of $41,000. Motion made by Rick, Seconded by Luther and passed by unanimous vote.
List of walk through inspection items by committee members presented to board. List will be reviewed and prioritized later.
New blinds for the office windows are currently out for bid. No responses yet.
Nothing to report.
Phone billing issue has been resolved and we will be getting a refund.
Expenses a little higher than expected.
Revenues also a bit higher than expected.
Transferred $10,000 from cash to reserve fund.
~$95,580 currently in reserves, Trust account = ~$7,600
Landscaping work scheduled for 2x a year. Spring work will be done next week. This includes moss removal from lawn on NW side of building.
Window cleaning will be end of May. There is no date certain yet due to weather concerns. As we get closer to the date, an exact date for this will be obtained and tenants notified.
Rear walkway roof repair will be done May 2.
Entrance system [Entragard] is old and faulty, RFP bids for repairs are out to 3 companies.
Actiongrams are all completed.
An electric meter was purchased and installed on the panel in Mia Bella. The panel was found to have circuits for all 3 rental spaces. It will be monitored so we can get a better idea of utilities costs that need to be recouped in the rental contracts.
Rentals proposed by-laws amendments from previous board were reaffirmed and also amended by current board in one area: The minimum length of a rental lease term was reduced from 9 months to 3.
The monthly gatherings will be advertised and organized by Jeanne-Marie and Luther.
A motion to pay $50 from Association petty cash to provide some soft drinks and snack items for the gatherings was put into a motion by Jeff, seconded by Luther and passed unanimously.
The loan is a payment plan offered by our insurance company that allowed us to obtain the required coverage in spite of the unexpected rise in costs. We paid part of the total in February and have been making monthly payments on the balance due. Motion was made by Luther, seconded by Rick and passed unanimously to pay off the loan from cash reserves and then pay ourselves back by increasing the amount we return to reserves appropriately.
We will continue to use the ActionGram system to track janitorial requests as well as repairs etc,
Adjourned at 5:22PM