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Board Members Present: Dan Solitz, Chair; Rick Lowen, Treasurer; Kevin Mauseth; Susan Connolly, Secretary
BMC: Diane Sollinger
Residents Present: Ken Guzowski, John Rose, Dottie Kemp; Laura Romeyn, Joanne Gulsvig
Doug asked for improved communication between the board and the unit owners. He had asked previously to be on the smoking committee and requested he be notified of the meeting. Earlier, Doug asked about the damaged tile in front of the mailboxes and the unattractive elevator carpet. Doug was told both concerns were referred to the Architecture Committee. In the future, Diane will notify residents as to committee referrals and actions taken on problems residents raised with the board.
Dottie would like to see the board minutes posted on the website. When the website is updated and functioning, minutes will be posted. In addition, Diane will email out the agendas and minutes to the residents in the future.
The April 2012 minutes are approved as corrected: the March minutes did not reflect that the board decided not to seek reimbursement from the resident who refused to reimburse the HOA for a plumbing problem that was the resident’s responsibility.
The bill is still running high. This problem appears to have began in late 2011. For example, last year this month’s usage was 8,000 gallons per day (GPD), this month it is 10,000 GPD. Last month, it was 11,000 GPD. Diane reported that no resident had reported a plumbing problem after we asked all residents to check their toilets last month. This is costing the HOA about $1,000 per month. Diane was asked to provide a one year report on potable water to the board.
Kevin reported that he had not yet contacted the residents who had volunteered for these committees. He will do so in the near future.
Dan reported that Scottie, site manager, said he can find a new carpet scrubber for $800-1000. Dan said, based on his carpet cleaning experience, each floor should take about 90 minutes to clean and one floor can be cleaned each month. This will save WT the $2400 formerly paid annually to Brothers Carpet Cleaners. Diane was asked to have Scottie locate and purchase a wax buffer, tile scrubber and carpet scrubber by the end of the week.
The repair and/or replacement of these items will be expensive. We need to continue to build up our reserve accounts.
Elevator: The elevator consultant will evaluate the WT elevators on 5/31/12. He will then make his recommendations as to their longevity.
Potable Water System: We are still awaiting a bid for an evaluation of our water system. Diane will make it clear to the vendor(s) we will pay a maximum of $500.
Roof: Dan inspected the roof and discovered paint and equipment left on the roof from the building’s repainting three years ago. These items had formed a dam and water was pooling on the roof. Scottie and Dan removed the items from the roof. Scottie and Mark (Bennett) will inspect the drains on the roof and determine what repairs are needed.
Roof of elevator machinery room: Scottie and Mark will inspect it for problems.
All board members are authorized to sign on the Morgan Stanley account. Two signatures are required. Rick will send Susan paperwork to sign and return to Rick.
Budget Reallocation: Before our site manager was hired, both janitorial and landscaping were separate line items. Rick will allocate the funds from these areas and into the costs for our site manager – who now is responsible for these tasks. These costs are substantially less now and Rick will allocate some of these funds for our EWEB bill that is running much higher.
Reserves: Our total reserves are now $319,380 for all categories of reserves. Rick said we are doing well; our reserves are where they should be as set forth in our reserve goals.
B. Architecture Committee. Ken reported: The committee has been meeting and presented the board with a proposal to finish the lobby remodel. The items and associated costs are:
The cost for these items is not in the budget; the total lobby remodel cost was $35,000.
Committee members Ken and John and committee & board members Kevin and Rick supported the lobby art, stating, as the photographs were of the building and parts of the building, they were a good representation of the building, $1800 was a good price for the photographs and framing and the committee had considered several options before deciding on these photographs. A committee member stated the bench was designed for placing items on while residents wait, not for seating.
Susan objected to the lobby art for the following reasons:
Susan said with probable huge expenditures coming up for the elevators and water system, we need to be conserving our funds.
Laura said that as the bench was only 12” deep it was not usable for residents to sit on while waiting. Several residents discussed the need of WT elders and others to sit while waiting in the lobby.
This decision was tabled until the next board meeting.
Susan reported the committee is still dormant.
The board explained to Diane that we are required to have the fire door in place.
Diane was authorized to sign the contract for $365 a year for Bravo to be our host server on our website. In addition, Doug Beauchamp was authorized to do updates to the site. Doug will also check into additional hosting sites. This contract will expire in 11-12.
Tub Strainers: All 15 tub strainers were given out free to residents to help keep matter out of our pipes and reduce plumbing problems. Diane/Scottie will purchase more strainers.
The Mia Bella plumbing bill was approved for reimbursement.
Susan M. Connolly