View the official pdf version of the minutes

Willamette Towers Board Meeting – via ZOOM

Meeting TUESDAY, May 19th, 2020, 5:30pm

Board Members: Lauren Dame, Mya Johns, Hal Dillon, Clyde Horn, Jesse Fittipaldi

BMC Personnel: Diane Sollinger, Tom Weaverling

Owners: Linda Seymour, Rick Lowen, Paula R. Bill A.

Call to order: 5:32 PM

Agenda Approval–

Unanimous approval

Previous Meeting Minutes Approval:

Moved by Lauren 2nd by Hal- approved.

Treasurer’s Report:

Month ending: April 30, 2020

As per BMC statement

Operating Funds (Trust Account):

Beginning Cash Balance in Trust Account: $14,899

Ending Cash Balance in Trust Account: $16,008*

*Ending cash balance includes $3,521.25 transferred from reserves as discussed in the March 2020 board meeting and debited below.

Annual Budget Comparison

Total Operating Income:

MTD Actual: $32,628

YTD Actual: $136,899

Total Operating Expense:

MTD Actual: $34,840

YTD Actual: $130,763

YTD % VAR 4.48%

NOTES:

April expenses include exterior lighting and smoke detector purchase.

As per Morgan Stanley statement:

Reserve Account

Cash Flow:

Opening Balance $89,893

Credits $17,600

Debits ($3,351)

Change in value $1

Total ending value $104,143

Moved, voted, & Approved

Committee Reports:

MMRC:

no updates - all activity frozen due to COVID-19. Meeting in 2 weeks to discuss possible projects.

BMC Report:

ActionGrams are all policy related so were referred to the Board.

Owner’s Forum:

Paula and Bill reported smoke coming into their unit multiple times a day now. Did a door sniffing test to see if could find who was smoking and both smelled cigarette smoke at doors of 1301 and 1204. Tom confirmed the smell of smoke [may or may not be cigarettes] inside their unit.

Lauren moved Clyde 2nd that fine letters be sent to owners of units.

COVID-19 threat response – masks.

Recommended that all contract labor doing work in the building be required to wear a mask.

The same may be required of all delivery persons who enter the building including USPS, FedEx, & UPS.

Lauren will work on verbiage to send to all residents and owners asking/requiring masks to be worn outside their units while in shared public space inside the building.

Old Business: none

New Business:

Proposed Reserve maintenance and construction projects suggested by Tom include:

Resurface of down ramps to garage,
Concrete work to re-slope the 2nd and 3rd floor balconies that currently drain into the stairwell,
Install venting and fans to produce positive airflow on the ground floor to remove the Salon smells and improve air quality.

All 3 projects have been assigned to the MMRC for their review and prioritization.

Windows will be washed mid June.

Next Meeting

ON-LINE Meeting: Tuesday, June 23rd at 5:00 PM via ZOOM.