View the official pdf version of the minutes
Board Members: Clyde Horn, Hal Dillon, Jesse Fittipaldi, Alex Howe, David Igl
BMC Personnel: Diane Sollinger, David Saraceno
Owners: Rick Lowen, Bill Bomball, Tom Ferrer, Richard Bomball, John Rose, LaDonna Qualtieri, Don Peters, Linda Seymour
Motion: Clyde; 2nd: Alex; Unanimous
Motion: Alex; 2nd: Hal; Unanimous (Clyde abstained)
Beginning Cash Balance [07/01/2023] $57,467; prev: $62,320
Ending Cash Balance [07/31/2023]; $40,186; prev: $57,467
BUDGETED Total Operating Income: $21,565; prev: $21,565
ACTUAL Total Operating Income: $21,406; prev: $21,911
ACTUAL Total Operating Expense: ($18,696); prev: ($20,556)
BUDGETED Total Operating Expense: ($18,901); prev: ($18,901)
BUDGETED Total Operating Income: $150,952; prev: $129,388
ACTUAL Total Operating Income: $148,050; prev: $126,643
ACTUAL Total Operating Expense: ($157,320); prev: ($138,625)
BUDGETED Total Operating Expense: ($152,310); prev: ($133,409)
Payment to Cutting Edge Concrete Cutting & to Anderson Plumbing for F Riser replacement work totaling $19,074.
Quarterly Elevator Maintenance fee of $2,786 paid to OTIS. This is budgeted for and is on track.
Opening Balance [07/01/2023] $552,458; prev: $531,606
Credits this Period: $19,681; prev: $19,681
Debits this Period: ($0); prev: $(0)
Change in Value this Period: $1,335; prev: $1,171
Closing Balance [07/31/2023]: $573,474; prev: $552,458
Primary Reserve balance: $98,858; prev: $89,848
Plumbing Reserve balance: $171,011; prev: $160,276
Goal of $300,000 in rotating CD funds:
CD #3 purchased, matures 9/12/2023
CD #4 purchased, matures 10/11/2023
CD #5 ordered, matures 11/29/2023
End of Treasurer’s Report
Motion: Hal; 2nd: Clyde; Unanimous
Bill Bomball: “Has the board reached a decision as to who will pay for the repair of irrigation pipe leak at the second-floor balconies?” Answer: “NO”
Rick Lowen: He notices the poor condition of a street tree on Olive St. Linda Seymour has talked to the city and Friends of Trees: The tree has Dutch Elm disease. Nothing can be done except remove the tree at proper time.
Don Peters: The closing garage door damaged the roof of his car: The garage door leading to the upper level of parking structure hit Don’s car as his car entered the parking structure.
a. The discussion concerned who is responsible for paying for the repair of the damaged garage door and the car roof.
b. The damage to the garage door has already been repaired by Overhead Door.
c. Don Peters is the owner of the damaged car, and he was at the meeting. He feels that the design of the gate safety system is flawed. He stated that he is considering filing a claim with his insurance company to get WT HOA to pay for the repair of his car.
d. More discussion is needed. There may be some additions to make the system more “fool-proof”. e.g.:
i. Signage alerting driver to a door system problem
ii. Move the garage door “trip sensor” closer to the entry keypad. This would cause the door to stop coming down before the car enters the plane of the door.
a. The MMRC wants to talk to the board (at Administrative Meeting on 8/28/2023) about which riser to do next.
Diane and Dave had no issues to bring up.
Indoor Bike-Parking-Room (BPR): Is there a Kids’ rate? Answer: NO
Odors from Mia Bella Salon: There was much discussion about the odors suspected to be
coming from Mia Bella Salon:
a. Who is responsible for correcting this problem? The owner or the tenant? It was suggested that the Oregon Administrative Rules may have the answer to this question.
b. Should Mia Bella Salon have a “designated perm” chair with extra ventilation (aka: exhaust hood)?
c. Some of the discussion had to do with the door between the elevator and the hallway headed North.
Does code allow us to keep this door Closed? Locked? Unlocked?
Does the code require this door be closed? May we continue to prop it open? Could the door be held open by an auto-magnetic “Hold-Open” system?
Can this door be locked and accessible only with a fob?
What are ADA rules regarding these questions? What would be the costs, if any, of making this doorway ADA approved?
We will discuss this at the 8/29/2023 Administrative Meeting.
Motion: Hal; 2nd: Clyde Unanimous
Here is the email than John Rose sent:
-----Original Message-----
From: Willamette Towers no-reply@wufoo.com
Sent: Sunday, August 13, 2023 8:27 AM
To: willamettetowers@msn.com
Cc: jesse.fittipaldi; hdillon; Diane Sollinger; Alex Howe; David Igl; Clyde Horn
Subject: Action Gram submission from John Rose
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Name: John Rose
Unit: 1202
Email:
Message: This message regards the WT website.
The site is built on a Content Management System (CMS) named Perch. Perch was sold in 2017 and the purchaser has not maintained or upgraded it. Many websites (Wordpress sites, for example) are built on the scripting language PHP.
Perch requires a version no later than, I believe, v5.6, and website hosts no longer support this version. Major improvements and changes to PHP began at version 7 and current versions are 8.x.
Anticipating that the current site could begin to show signs of "digital rot", I looked for a different platform that is reasonably priced and in active development, which led me to Kirby.
Kirby has a one-time cost (no monthly charges) of $110.
I recommend that WT update the site to the Kirby platform. This will prevent problems that would otherwise be upcoming. I have done this at a staging site where you can view the results.
The basic site isn't different, though the editing experience is improved. For example, the method of updating and listing board minutes is simplified.
If the board is interested in upgrading the website, I can answer questions sent to me or at a board meeting.
Another cost we regularly pay to maintain the site is the hosting charge which is paid by BMC to a2hosting and then charged to WT. I believe the yearly charge is around $150. There is no reason to change hosts.
We also use Wufoo forms where we have the ActionGrams, Unit Information Form, and through which we've conducted polls and run the online proxy votes for the annual meeting. This is also billed to BMC and I believe the charge is around $160 annually. They also filter spam very well.
Were I to handle upgrading the site, I would request $150. This includes getting the files in place, the site up and working, checking that all links are active and pages are rendering as expected, and creating links to any other forms that are used regularly.
Since the WT site was developed, owners now have their own BMC Portal. I believe it might be useful have links on the portal to such things as the forms that new residents are required to fill out and to ActionGrams. Currently, on the portal there is a sort of Willamette Towers "box" at Property Details where there is a "Link to our website" message but it links to the BMC site and not the WT site. This could be made more useful were BMC amenable.
Were there to be a general refresh of the site, it might be a good time to review the polices listed there.
Thank you,
John
END OF EMAIL
Window Wash: Waiting for another bid.
a. Our current bids range from $19,000 to $9,064.
b. Our previous contractor, White Glove, has not been able to provide the service.
c. Another previous contractor is reported as saying that they do not like the configuration of the building’s roof. They will not bid.
Replacement of the WT common electrical breakers: No news; We await an evaluation by New Way Electric. This will be discussed at the 8/29/2023 Administrative meeting.
Roof for Parking area: This is the roof covering for the structure that covers the entry area for the parking structure. We have two bids for this work. We are still deciding how to proceed. We will discuss this at the 8/29/2023 Administrative Meeting.