View the official pdf version of the minutes
Board Members: Clyde Horn, Hal Dillon, Jesse Fittipaldi, David Igl
BMC Personnel: Diane Sollinger, Dave Saraceno
Owners: Roll and proxy count completed
Initial count of 39 proxies and 13 attending = 52 = quorum.
6:02 PM
Email sent to all owners, signs up in building common areas, Meeting notices hand delivered to doors, multiple later email solicitations of proxy completion and submission.
Last year the Association voted to have the Board approve the annual meeting minutes on the behalf of the owners so that an approved copy of the minutes could be sent to owners and posted on the WT website in a more timely manner.
Put 1307 and 1309 up for rent. Had some interest shown but took a while to get a lessee.
Announced Annual Meeting for February
Paid required building insurance policy fees.
Tried to have the meeting but couldn’t get a quorum. Announced a SECOND Annual Meeting.
Had Annual Meeting. Elected Cody York, and David Igl to their 2-year terms.
Officers were selected at organizational meeting. Clyde – Pres., Hal – Treas., Cody – Sec., David & Jesse – at large members.
Bought upgraded trash can for East door and moved the old one to the South door.
Dish and local provider proposed installing wireless repeaters on the roof – we declined as building would have to be modified.
State COVID restrictions loosened, so we established a 30-day minimum rental stay as OK.
Added more lighting to the lower Garage.
Updated Towing policy. Recently got new towing company,
1309 leased to Mia Bella, We paid part of fees for electrical and plumbing updates.
Had our “Founding Documents” evaluated for discriminatory language as is now required – per lawyers, we are fine as of current case law.
Electrical panels in 1307 and 09 will be updated with current equipment - eventually.
Mia Bella 1311 lease renewed.
Plumbing project begins with the 06 kitchens, “J-riser”
Garage deck sealing coat added. - Was delayed due to COVID
Updated our Reserve Study with CPA firm.
Bike Storage plans discussed – With lease on reduced 1307 space accepted, Bike Room now has a definite location and is being worked on current budget is $1,500
Garage exit gates updated with safer technology.
Decided to NOT have windows washed this year as White Glove just can’t get to us. We will be on their early list for the Spring 23.
Flood insurance bill is $1500 less this year and is paid.
South Elevator was repaired
1311 Mia Bella piping connection was updated [we/they paid 50/50]
Raised move-in/out fee to $250 per resident’s suggestion.
Budget Committee met and next year’s budget allows there to be NO RAISE IN HOA FEES
HOA Dues (Assessment) $196,928
Rental (commercial) $31,378
Other (laundry, utility reimbursement, late fees, other) $15,269
TOTAL $243,575
Primary Reserve $90,036
Plumbing Reserve $107,948
TOTAL: $197,984
TOTAL Assessment Income $394,912
Gate Maintenance $6,837
Storm water $2,700
Water $12,172
Sewer $12,613
Electricity $14,954
Natural Gas $8,472
Property Insurance $26,822
General Maintenance $1,617
Maintenance supplies $8,040
Maintenance Contract $19,035
Elevator Maintenance $13,608
Garbage $4,569
Phone, Bldg Entry System $5,012 Professional fees $2,166
Site & Admin. Manage $79,478
Office and supplies $2,587
Taxes and Licenses $9,657
Grounds Contract $3,230
TOTAL $233,569
We were 3.46% below our Operating Budget in 2022. We did not raise the HOA dues for 2023.
Direct costs are associated with the individual riser.
Indirect costs are associated with the project as a whole and should be for the most part spent.
Actual: $107,062
Direct: $87,047
Budget: $57,230
Actual Indirect: $35,000
Costs not budgeted for that increased actual:
Electrical for moving lights
Pipe support and hangers
Some costs of materials will be used on the next riser, hangers, fire caulk, leftover pipe.
We should see an increase in efficiency on the next risers as there isn't as much thinking.
Opportunities to save on the next riser:
Nothing much happened this year due to money constraints.
The Garage lighting update is all.
The fence project to erect 3-4’ chain-link with slats along East wall of upper deck and 1 - 8’ chain-link fence across the East end of our “alley” and an 8’ decorative fence across the West end with a man-gate would be approximately $18,000.
We schedule ongoing monthly meetings, second Tuesday at 4:00, and currently have seven members (Giny, Dorothy, Esther, LaDonna, Hal, Toshiko and myself.)
We hope to move our meetings to the office, and welcome visitors.
Alex Howe and 2 current members volunteered. Re-elected: Jesse Fittipaldi and Hal Dillon.
Voted to allow the Board to approve these minutes like last year - unanimous.