View the official pdf version of the minutes
Board members (in person): Clyde Horn, Jesse Fittipaldi, Alex Howe, Hal Dillon
BMC members (via Zoom): Dave Saraceno
BMC Personnel (in person): Diane Sollinger, Juanita
Owners (in person): Esther K., Richard B., Dorothy Q.
Owners (via Zoom): Bill B., Giny L., Tom F., Rick L., Dottie K.
Beginning Cash Balance [07/01/2024] $6,126, prev: $14,740
Ending Cash Balance [07/31/2024] $15,771, prev: $6,126
BUDGETED Total Operating Income: $22,793, prev: $22,793
ACTUAL Total Operating Income: $22,669, prev: $23,202
ACTUAL Total Operating Expense: $18,746), prev: ($19,756)
BUDGETED Total Operating Expense: ($22,793), prev: ($22,793)
BUDGETED Total Operating Income: $159,553, prev: $136,760
ACTUAL Total Operating Income: $160,299, prev: $137,630
ACTUAL Total Operating Expense: ($222,670), prev: ($203,924)
BUDGETED Total Operating Expense: ($159,553), prev: ($136,760)
Opening Balance [07/01/2024] $317,665, prev: $296,798
Credits this Period $19,743, prev: $19,743
Debits this Period ($80,775), prev: ($0)
Change in Value this Period $1,115, prev: $1,124
Closing Balance [07/31/2024] $257,749, prev: $317,665
Someone expressed concern about the many dead branches in the Elm trees on Lincoln St.
Also, the new Elm trees that we planted last year have Dutch Elm disease and are dying.
Diane S. will contact the city and ask for their help with these two issues.
An HOA member raised the issue, and there was much discussion about the paved area (with removeable bollards) right outside the building’s North exit door.
It is the board’s understanding that the fire department emergency vehicles do not need access in this paved area.
We will reach out to the Fire Department and possibly to an architect to understand the “Fire Design Requirements” regarding this paved area.
We may paint diagonal yellow stripes to clearly mark the areas that need to always be kept open for wheelchairs, emergency crews, etc.
Contractors that park here shall have a Willamette Towers Parking Permit that will be placed on the dashboard in front of the steering wheel. This permit will have the phone number of at least one worker in case we need the vehicle moved.
We will repair the lock mechanisms on the bollard so that they can be kept locked in place and removed by only authorized personnel.
It was suggested that we install a “Tow Away Zone” sign. We did not decide to do this. A board member stated the opinion: “Fewer signs on our property is better”.
We need to determine, in the event of a WT evacuation, where the residents should congregate. This is important because we will all need accurate information from Emergency Services if we are all standing outside in the weather.
The Safety Committee will further the consideration and implementation of these ideas.
MMRC reported that they are reviewing the invoicing and repair processes used by Anderson Plumbing.
Should we get other plumbing contractors on our list of contractors we might call?
Sometimes we only need a “Rooter” for drainpipe clearing. Drainpipe clearing at WT is not, however, always a normal, simple procedure.
Diane S. stated that other plumbers have encountered the same rooter issues that Anderson Plumbing is encountering.
Someone stated that the various wastewater pipes in the building are accessible at the plumbing vent pipes on the roof of the building. This has not been confirmed.
Solar-Electric array on the roof of WT.
This project will not happen until we replace the roof cover on the building as per the normal maintenance schedule.
Solar-Electric array technology is rapidly changing.
A board member stated that it was said a while back that the solar array would be too heavy for the roof structure.
Instead of buying a battery pack, will we be able to sell the daily excess electricity to EWEB?
LTD Bus Trip up the McKenzie River:
The bus will leave from the Eugene Downtown LTD station on 09/11/2024 at about 8:20 AM. There is more information on the bulletin board in the mail room.
The Green Committee is confident that a good time will be had by all.
The lessee of 1307 (LONEROCK CLINIC) is terminating their lease as of 02-28-2025. The reason given: “We have outgrown the space.” We thank them and wish them well! They added even more class to our Vertical Village!
Diane S. will send a letter to HOA members stating that, as per WT policy, no door mats are permitted on the floor outside of a unit. The reason for this policy is that a floor matt in the hall could be a tripping hazard in the event of an emergency evacuation when visibility may not be good.
Plumbing Project: Alex, Jesse, and John R. will meet and discuss our options regarding payment for the somewhat expensive plumbing project.
Hal will talk to several local financial institutions to determine if the WT HOA could get a loan. Hal will report to Alex.
Electrical (Zinsco replacement) panels: The “Residential” panels should arrive from the manufacturer in mid-September.
Building insurance: Jesse will contact more that one insurance company to discuss our insurance situation.
Automobile damage to Entry gate: David I. is writing a letter to the driver of the car that caused the damage to the gate. We are trying to determine who will pay for the repair of the damage.
Scratches on the floor of the South stairwell (floors 1 thru 3). These scratches happened when the new owner moved into the unit. Dave S. will repair the paint damage. The HOA will pass the cost on to the unit owner.
The Water Shut-Off policy needs to be reviewed. It was also mentioned that it would be good to do a formal review of all the HOA policies.
2025 HOA BUDGET. DOES ANYONE WANT TO THINK AND TALK ABOUT THE 2025 HOA BUDGET?? Sounds interesting, doesn’t it?
The HOA Budget Committee meets every fall. It does not take much time over the course of a few weeks.
The committee starts with the current budget. It is adjusted by appropriate inflationary percentages and arrives at next year’s budget.
Diane S. at BMC is very helpful concerning the line items that do not follow the standard inflationary percentage.