Willamette Towers

View the official pdf version of the minutes

Willamette Towers Business Meeting

April 21, 2025 @ 5:00 PM

ATTENDEES:

Board members: Clyde, Jesse, Hal, Alex
BMC Personnel: Diane
Owners: Richard B., Ken G., Esther K.

Call to order: 5:10 PM

We had the agenda and a “List of Projects” created by Clyde. We used the List of Projects more than the agenda. These are the items on the List of Projects:

  1. Review all our standing contracts. Alex to start this process.
    a. Contracts e.g. administrative, landscape, elevator, insurance, fire-control system
  2. Site security: Several vehicles were broken into in the last month. Possible solutions:
    a. More cameras, razor wire, prickly shrubs at East side of garage
    b. Hire a “drive thru” security company to stop by a few times each night.
    c. Hire someone (thru SVDP) to be on site every night.
  3. Organize “Spring Cleaning Days” this spring.
  4. Organize computer information so that we all know where to put a document and where to find a document. (Google Drive?)
  5. We voted to spend up to $300 to clean the walls and floors of the parking structure.
    a. Alex moved Jesse 2nd unanimous
  6. We will talk to the Eugene arborist about the two Sycamore trees at the NW corner of the building. We should consider removing them.
  7. We talked about possible landscape projects:
    a. Prune the Arborvitae hedge.
    b. Level the plant bed between the sidewalk and the curb on the west side of the building.
    c. Put mint compost on all our plant beds.
    d. We talked about re-painting the alley wall but decided to postpone this for now.
    e. We discussed what to do with the 30-minute Load/Unload area at the garage entry. There is a lot of foot traffic there.
    f. Install Astro turf? decorative cement blocks…?
  8. We decided how to pressure wash the top of the awning over the sidewalk. Dave will do the work from the patios adjacent to the awnings.

ADJOURN at 6:45 PM

Willamette Towers Board Meeting

April 28, 2025 @ 5:00 PM

Abbreviations: IP=In Person VZ= Via Zoom MM= Made Motion UN= Unanimous

ATTENDEES:

Board members (IP): Clyde, Jesse, Hal, Alex, and David

BMC Personnel (IP): Diane S
BMC Personnel (VZ): Dave Saraceno

Owners (IP): Ken G., Linda S., Richard B.
Owners (VZ): Christina

Others: none

Call to order: 5:14 PM

Motion to approve today’s agenda: Clyde MM Dave 2nd UN
Motion to approve March minutes: Clyde MM Alex 2nd UN

Treasurer’s Report: Month ending March 31, 2025

Operating Account Summary (aka Trust or Checking account)

Beginning Cash Balance [03/01/2025] $21,348 prev: $45,151
Ending Cash Balance [03/31/2025] $23,211 prev: $21,348

Budget–Comparative

  1. Month-to-Date Details

BUDGETED Total Operating Income: $24,603 prev: $24,603
ACTUAL Total Operating Income: $25,199 prev: $25,621

ACTUAL Total Operating Expense: ($19,513) prev: ($101,632)
BUDGETED Total Operating Expense: ($20,437) prev: ($60,437)

  1. Year-to-Date Details

BUDGETED Total Operating Income: $73,810 prev: $49,207
ACTUAL Total Operating Income: $75,781 prev: $50,582

ACTUAL Total Operating Expense: ($137,880) prev: ($118,368)
BUDGETED Total Operating Expense: ($101,310) prev: ($80,874)

  1. Notable Expenditures:

Reserve Account Summary

Opening Balance [03/01/2025] $248,211 prev: $335,562

Credits this Period $16,348 prev: $0
Debits this Period ($0) prev: ($88,019)
Change in Value this Period $561 prev: $667

Closing Balance [03/31/2025] $265,121 prev: $248,211

Notes about Reserves:

Primary Reserve balance: $225,381 prev: $220,032
Plumbing Reserve balance: $39,179 prev: $27,512

End of Treasurer’s Report

Motion to approve treasurer’s report: Hal MM Clyde 2nd UN

Owner’s Forum:

Ken G. has recently worked to preserve the original blueprints from the construction of WT. He has succeeded in this endeavor. He stated that the original WT blueprints have been restored on new Rice Paper. He also said that he and his team found many boxes of WT records (approximately 21 linear feet of file drawers). Ken suggests that we sort through these boxes for documents worth saving and/or scanning. It was stated that we may want to scan all documents before we destroy or save them.

Committee Reports:

MMRC:

Refer to the 04-21-2025 Business Report.

Safety Committee:

We await dry weather before painting ADA stripes at the north exit.

Green Committee:

We will research the possibility of contracting with a different trash-hauling company. We now contract with Sanipac. Our options are APEX and Royal. Diane will contact APEX and Royal for more information.

New business:

The two Sycamore trees at the NW corner of the building are diseased and need to be removed. Diane will contact the city about this. We will then work with Friends of Trees to replace the two trees.

Unfinished:

A draft of a possible insurance amendment to bylaws was prepared by our lawyer.
The draft amendment was prepared due to concerns that the cost of continuing to obtain insurance that complies with the current bylaws has been rapidly increasing and is on pace to exhaust the association’s annual budget more quickly than dues increases could absorb.
The draft was discussed in a preliminary manner by the board.
Any amendment is subject to the amendments procedure. Alex suggested that the proposed amendment might cause individual owners’ rates to go up and therefore we should ask our insurance broker to estimate the cost burden on individual owners for making the amendment so that we could better quantify the impact of an amendment versus no amendment

We are still shopping for a new office computer.

The meeting adjourned at 6:09 PM.

Next board meeting: May 27, 2025 @ 5:00 PM