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Willamette Towers Board Meeting

Tuesday, January 30, 2024 @ 5:00 PM

ATTENDEES:

Board members: Clyde Horn, David Igl, Jesse Fitipaldi, Alex Howe, Hal Dillon

BMC Personnel: Diane Sollinger, Dave Saraceno

Owners: In-Person: Bill Bomball, Richard Bomball, Linda Seymore
Owners: Via Zoom: John Rose, Cody York, LaDonna Qualtieri, Tom Ferrer

Call to order: 5:05 PM

Agenda Approval:

We added “parking gate damage” to agenda.

Motion: Clyde; 2nd: Alex; Unanimous

Previous Minutes Approval:

Motion: Clyde; 2nd: Alex; Unanimous

Treasurer’s Report: Month ending December 31, 2023:

Operating Account Summary (aka Trust or Checking account)

Beginning Cash Balance [12/01/2023]; $18,696; prev: $25,927
Ending Cash Balance [12/31/2023]; $264; prev: $18,696

Budget–Comparative

1. Month-to-Date Details

BUDGETED Total Operating Income: $21,565; prev: $21,565
ACTUAL Total Operating Income: $22,417; prev: $20,706

ACTUAL Total Operating Expense: ($18,574; prev: ($16,171)
BUDGETED Total Operating Expense: ($18,901); prev: ($18,901)

2. Year-to-Date Details

BUDGETED Total Operating Income: $258,775; prev: $237,211
ACTUAL Total Operating Income: $254,573; prev: $232,156

ACTUAL Total Operating Expense: ($253,429); prev: ($234,855)
BUDGETED Total Operating Expense: ($255,377); prev: ($236,476)

3. Notable Expenditures:

• $24,215 to Anderson Plumbing and BMC for Riser L work.
• $1,318 for legal opinions related to plumbing project, electrical panel project, and 2nd floor terrace maintenance responsibility
• $758 to BMC for maintenance and coverage for Dave during vacation

Reserve Account Summary

Opening Balance [12/01/2023] $517,718; prev: $563,129

Credits this Period: $19,681; prev: $19,681
Debits this Period: ($0); prev: $(66,605)

Change in Value this Period: $1,299; prev: $1,513

Closing Balance [12/31/2023] $538,698; prev: $517,718

Notes about Reserves:

Primary Reserve balance: $130,556 prev: $61,766

Plumbing Reserve balance: $106,957 prev: $152,925

• Goal of $300,000 in rotating CD funds:
• CD #7 purchased, matures 01/30/2024
• CD #8 purchased, matures 02/13/2024
• CD #9 purchased, matures 03/05/2024

End of Treasurer’s Report

Treasurer’s Report Approval: Motion: Clyde 2nd: David Unanimous

Owner’s Forum:

Linda S. questioned the advisability of using the “Time and Materials” format for billing the work on the Big Plumbing Project (BPP). Jesse F. pointed out that the alternative would be to get bids.

The issue is that there are so many unknowns in this project that many contractors would submit a “Not to Exceed” bid. These bids tend to be relatively high.

We have chosen to monitor the progress of the work and the costs as we move forward. We are gathering more and more cost information. This cost information will help us as we move forward.

Committee Reports:

MMRC:

New Way Electric contractors will be in Willamette Towers on 02-20-2024 to gather information about our electrical system. There are two categories of electrical panels in the building that are of concern:

• Panels in the individual residential units: These move electricity to lights, etc. in individual residential units.
• Panels in the Common Areas: These move electricity throughout the entire building.

We have signed a contract with New Way Electric to provide us with a report about what is required to bring our entire electrical system up to code.

Safety Committee:

Clyde: Nothing to report.

Green Committee:

The Greenies are still gathering information regarding tax implications of the installation of a Ductless Heat Pump (DHP) by a unit owner. Federal tax credits may be available.

Replacement of the existing Zinsco electric panel would be required prior to DHP installation. The panel replacement may also qualify for a tax credit.

New Business:

NONE

Unfinished business:

Zinsco Electrical Panels:

We still lack adequate information to move forward with the Zinsco Panel Replacement Project (ZPRP).
New Way Electric is scheduled to be in the building on 2-20-2024 to get information and create a Building Electrical Report that they will submit to WT HOA.
The ZPRP is an important factor in the continuation of our building insurance. Our building insurance is due to be renewed in February 2024.
Clyde will contact our insurance agent, Traci Baier, to keep in touch.

Hunter Communications has completed the installation of the Fiber Internet infrastructure. Unit owners will receive information about signing on with Hunter or not.

Chemical smells (from Mia Bella Salon):

Response to the survey:

• Survey sent to unit owners only. (22 units are rentals.):
• 25 people responded to survey.
• 18 are not bothered by odor.
• 7 are bothered by odor.
• We may send out a second poll and/or put the issue on the agenda for the Annual General Meeting.

We voted for: Jesse made the motion; Hal seconded; unanimous vote.

1. Installation of weatherstripping on the door from Mia Bella to the hall.

2. Getting a cost to install an exhaust fan for the transom above the front door of Mia Bella. This fan would push air to the outside.

Garage door repair:

David Igl will write a letter to the owner whose car damaged the garage entry-door to the upper level of the parking garage. He will state the following:

1. The HOA expects to be reimbursed for the damage to the door.

2. We will accept monthly payments.

No-Smoking on WT property:

The HOA has received relatively few complaints about cigarette smoke lately.

We discussed a possible protocol if a resident complains about cigarette smoke:

1. Two people (at least one board member) will “sniff” around.

2. If a violation is confirmed, the unit will get a letter.

3. If a second offence is confirmed, there will be a $75.00 fine, payable by the owner of the unit.

4. If more offenses are confirmed, then an additional 35% will be added to the previous fine.

Meeting adjourned at 6:09 PM

Future meetings:

02/20/2024 @ 5:00 PM: Board Meeting (This may be a Hybrid meeting.

02/27/2024 @ 6:00 PM: HOA Annual Meeting: (This may be a hybrid meeting.)